Overnight/Residential Events

In addition to those areas covered within the “Children’s Toolkit” such as:-

  • Starting out;
  • Consent;
  • Risk Assessment;
  • Ratios etc

The following guidelines apply to residential outings.

  • Accommodation must be gender specific and careful consideration should be given when allocating;
  • The adults supervising the children, young people and adults at risk must reflect the gender of the group;
  • Principles of good practice apply to evening and night time supervision. For this reason, any monitoring arrangement must always involve two adults and no adult should be alone with a child, young person or adult at risk;
  • It is unacceptable that one leader shares a bedroom with children, young people or adults at risk. Children and young people may be allocated bedrooms together. This includes year 13 pupils who have passed their 18th birthday. However, it is advisable to group children together within a similar age range. Also, in the case of a child with a profound disability or a specific medical condition, whose parents think that it is necessary for one leader to share with the child in a twin room, special care must be taken. Those with parental responsibility must give specific and detailed permission for this arrangement. In addition, the matter should be referred to the activity leader and the Safeguarding Representative. In cases of any doubt the Safeguarding Representative should refer the matter to the Safeguarding Office for advice;
  • Additional leaders should be assigned to assist with supervision on the first and last night and at other times as identified in the risk assessment;
  • Leaders must ensure that they have access to any medical records and parental consent form, which should be kept securely;
  • There must always be a sufficient number of leaders on duty to supervise the activity and appropriate cover available to supervise the children, young people and adults at risk should the leaders on duty be called away in an emergency e.g. to take a child to hospital;
  • Alcohol can only be available to leaders off duty and only in an area designated by the leader. Only social drinking is acceptable and then in moderation. (Consider zero alcohol consumption when away with young children);
  • Leaders must only smoke in smoking areas designated by the event leader and not in the presence of children, young people or adults at risk.